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NAPO - National Association of Professional Organizers

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Here's Help for the Disorganized Among Us

Democrat and Chronicle, 10/26/10
Dorothy Madden

An organized office simply makes you feel good. No doubt about it.

When you enter an organized space, whether it is your office or your home, you experience a sense of calm, peace, order, and you can breathe. This visual and emotional sensation is a terrific way to begin the day.

Walking into an orderly office implies you see a minimal amount of clutter. Things are not scattered, shuffled or haphazardly piled. There is an empty chair at your desk for you and perhaps an empty chair or two for others. The floor is void of papers, piles, files and there is uninterrupted passage to your desk. Walls are attractive with art and objects meaningful to you.

To achieve this takes some effort. First you have to decide if the effort is worth it. Is getting organized a goal you wish to achieve? If so, here are three steps toward creating an organized office:

Be decisive. In order to enjoy your office and be productive, decisions need to be made about what to keep, what not to keep, and where to keep it until you need it. Decisions need to be made about what to do, what not to do, and how to do it most efficiently and effectively.

Be disciplined. We all have the same 24 hours in a day. We need to figure out how best to utilize them. How is your time best spent? Professionals spend 5 percent to 15 percent of their time reading information, but up to 50 percent looking for it. If you are disciplined about being organized, time won't be wasted looking for things.

Be determined. As Henry Ford said, "If you think you can do it, or you think you can't do it, you are right."

With commitment and determination to create and maintain an organized office, you will succeed.